If you left early or you did not make roll call- then you lose 1 pass. You are still given 1 pass for the first 5 kids and then 1 pass for every 5 kids after that- so if you have 9 kids you only get one pass-
As for the Floor crowding problem at state- I totally agree it gets very crowd and that is uncalled for. I would say that it is because of the large clubs have multiple passes and all of them being on the floor at one time. Solutions to this could be
1) Have a warm up area where kids go just before having their match- when they are next on the mat a wrestler and his coach are walked to their mats- this having only 1 set of wrestlers and coaches at each mat.
2) Limit the number of coaches on the floor at one time- very hard to do- and probably is not an option
As far as dealing with the yearly meeting- I think the meeting needs to be shorter and maybe even figure out a way to do it via internet so coaches can be there without being there and saving them hours of driving and dollars on gas. I think the meeting needs to be done with a 2 hour time limit to keep interest up. I know I am not one of the pwoers to be and I do not have time to try and be so I appreciate all the efforts they give. I know that our little club struggles to find 2 coaches to take to meets and I am thankful for any help I can get. I also know that there are rules and I need to follow them and if that means I miss a meeting and lose a pass that is what happens. I do hope everyone can figure out how to get along