The administration is require to have minutes of all their "private" meetings at a public institution. These guys are not above public institutional requirements. They are suppose to also inform the public when they are having these discussions that affect the students. This is not a personnel matter it effected programs. It would be no different if they were trying to add a school of business or a nursing school it affected programs that were sponsored by the school. They are required to have minutes of their meetings and someone needs to get a hold of all their "private" meetings. Management or not they still have a responsibility to be open and honest with the public.